New GMAIL UI 2018: 10 cool features you need to know right now
Google IO 2018 gave out a lot of new releases recently, out of which Gmail got one of the biggest updates ever. Google has been working round the clock to revamp the new Gmail UI and make it even more awesome. Like, emailing shouldn’t be boring. Right?
Not sure of other, but I was real sick of the dull UI that every other email provider has. No doubt, Gmail has had those boring skins, but not anymore. The new Gmail UI is not only amazing to look at but the update comes with a ton of new features that I always wanted. Now that it’s here, let me share it to you in short and quick way.
But before everything else,
How to enable the new Gmail UI for a personal account
Google loves keeping things simple, so is switching to new Gmail UI. It’s just a couple of clicks away. Here’s how you can do it.
- Login to your Gmail account
- Click on gear Icon
- Click on the Try the new Gmail link
Viola! You got yourself the new Gmail UI. It will take a few seconds the interface to revamp and after that it’s magical. And one the new Gmail UI loads, you are ready to explore the new features with the new interface.
If you want to go back to the old Gmail UI, you can find under settings icon. Simply click on “Go back to classic Gmail”, and you will have the old classic Gmail UI.
How to enable the new Gmail UI for Gsuit account
- Login to your GSuit Account
- Head over to your Admin console
- Under “New Gmail Early Adopter’ program, select “Allow my users access to the new Gmail UI and features.“ As shown below
- Once you save these settings, your users will be able to switch to new Gmail UI just like the personal account holders do.
Now that you have the latest Gmail UI, it’s time to know the amazing features it came with
Top features in the new Gmail UI to make the most out of Gmail
Apart from having a beautiful material design, the new Gmail interface is jam-packed with a lot of features.
Let’s directly dive in.
#1 Organize emails from your inbox
The new material design interface comes with hover options that can help you organize your inbox like a Ninja. Simply hover over the unopened messages in your inbox, and organize it according to your need and the hover options.
You can do the following actions on the unopened email messages
- Mark as unread or read
The first three features are not new. It’s something that you have already used. But what about,
#2 Snooze email until later
Not painful like the snoozing of alarms, this new feature in the new Gmail UI helps you postpone emails to future date or time. Whichever is convenient for you.
How to snooze an email in new Gmail UI
- On your computer, log in to Gmail
- Hover over snooze button of the email you wanna snooze.
- On the right, click Snooze
- Choose the day or time to get the email.
You can also snooze multiple messages at a time. Just select the messages you want to snooze (by clicking check boxes left of the messages) and click on snooze button. Set the time/day and done! You’re sorted for now.
Where to find Snooze emails in new Gmail UI
Once you’ve snoozed the emails, you can always find them within Gmail itself. To find the snoozed email messages, perform the following steps:
- On your computer, go to Gmail.
- Go to the Menu
- Select Snoozed.
Pro Tip: You can also search in:snoozed in the Gmail search box.
Edit notifications for Snoozed emails
When you snooze an email to a specific time, you’ll get a notification on your mobile device at that time, unless you turned off notifications. Learn more about notifications.
#3 Suggested replies & follow-ups
Now, you can quickly reply to the incoming email messages and save a lot of time for yourself. The new machine learning thing inside this power-packed Gmail suggest you best words and phrases based on the email message you’ve received.
You might see even old emails at the top of your inbox with a suggestion to reply or follow up. This is a new feature and since it’s based on AI & ML, you’d see better suggestions as it learns more about you.
#4 Work Offline with new Gmail
This is one of the coolest features in the new Gmail UI so far. Working offline was available prior but not this awesome. Even if you are not connected to the internet, you can still write, delete, read emails using this feature. Furthermore, when the internet is accessible, Gmail syncs the updates and send messages (if any) from your outbox and downloads updates from the server. However, these offline data is available for 30 days. If you do not sync it, you will lose that data.
If you are a Gmail Offline user make sure you connect to the internet regularly to keep the data in sync. Additionally, you’d need to have chrome version 61 to use this feature. If not already done, update your chrome browser right away.
How to enable Gmail Offline for a personal account
- Login to Gmail on your computer
- From your inbox click on the gear icon
- Click on settings under the menu
- Find “Offline” tab in the settings window
- Click “Enable offline mail” checkbox to enable the feature for your account
How to enable Gmail Offline for Gsuit users
- Sign in to your Google Admin console.
- From the Admin console Home page, go to Apps » G Suite » Gmail » User settings.
- Find Gmail web offline.
- Check the Enable Gmail web offline check box.
- (Optional step) If you want the offline content of the users, deleted everytime they sign out of their Google account, check the Force deletion of offline data on log out of Google account box. This prevents users from keeping content on their local devices.
- Click Save.
Note: It may take up to an hour for changes to reflect for all users
#5 Expand or shrink your inbox view
If you are a person who’s conscious of how much your eyes sees, then this feature is for you. You can expand or shrink the view of your inbox so as to have more or less message per screen.
To enable this setting, follow the following steps:
- Log in to Gmail account
- From the inbox, click the gear icon
- Click on Display density & choose between Default, Comfortable and compact
Note: If you opt for other Default, you’d not be able to see the preview of attachments.
#6 Show or hide your menu
The new Gmail UI has taken a lot of details into consideration. A lot of times I myself had to open the email to view the full subject line and I wish I had a wider screen to view the messages.
Google heard my prayers. I can now hide the menu section to widen the screen to view the just right size of the inbox.
Just click on the menu icon, and done. You got yourself a wider screen to view inbox messages.
#7 Addons for better productivity in new Gmail UI
To make the experience even better, Google has added a whole new sidebar with a ton of add-ons for Gmail users. Though the add-ons are from Gsuit marketplace, personal Gmail users can make use of the add-ons. However, there might be some add-ons that might need exclusive GSuit Account.
By default, there are three really useful add-ons pre-installed for your productivity:
- Google Calendar: Where you can manage all your meetings and/or day in one place.
- Google Keep: Where you can quickly note anything and everything that crosses your mind.
- The Google Tasks: A better way to manage the tasks you’ve planned for the day, week or month.
Pro Tip: Here’s a detailed guide to manage & use multiple Google product side by side
#8 Confidential Mode to keep your email secure
This is a neat feature that you’d love to use. At least I’d use it quite often now. To me, this was a much-awaited feature. It’s pretty straightforward feature and self-explanatory. However, here are the steps to safely send & email from the new Gmail UI:
- Log in to your Gmail account
- Click on ‘Compose’, button
- Click on the ‘Confidential mode’ icon to enable a confidential mode for that particular email. You’d find the icon at the bottom of the email body.
- Choose between expiration time or passcode to protect our email.
These two features are totally different. If you opt for expiration time, the email that you’ll send will self-destruct after that stipulated time. It will be deleted from yours and receiver’s inbox, forever. Alternatively, if you chose set passcode option, you have two options under this setting:
No SMS passcode: This is useful when your recipient does not use Gmail. In this case, they’ll get the passcode through an email.
SMS Passcode: In this case, the recipient is a Gmail user and they’ll get the passcode via an SMS. It’ll be a one-time passcode and cannot be used again.
#9 Nudging — Poke to remind to respond
I sometimes, run out of time to respond to certain emails. I think I’ve responded, but actually, I haven’t. Well, I’m not alone. For those with this problem, the new Gmail UI has got us covered. The new Nudge feature will remind you after a set amount of time, without you or the receiver not responding to it.
Here’s how to set the nudging feature in the new Gmail UI
- Log in to the Gmail
- Click on the gear icon
- Click on settings
- Under the general tab find ‘Nudges’ and check the checkboxes. By default, the checkboxes will be checked, if you wanna opt out, just uncheck it.
Learn more about Nudging from here.
#10 Unsubscribe assist
Accidental subscribe to newsletters may end up flooding your inbox with emails. Now, the new Gmail UI will assist you to unsubscribe those annoying newsletters. How? The AI learns how you interact with the emails and if the emails are a part of newsletters, in that case, the new Gmail UI will suggest you, unsubscribe it.
It’s that simple
Final thoughts on the new Gmail UI
It seems like Christmas has come early, with the new power-packed Gmail. No doubt, it’s one of the best email service providers. There are a lot of things to change and bring in, like the auto-correct, (which outlook has since ages), a basic photo editing tool, add-ons for Gmail app for Android, etc.
Furthermore, the AI that is in place right now, has a lot to learn. No doubt, it’s power-packed but, it is powerless without learning about you. So if you are judging the new Gmail UI based on the inability of the AI, you’re misjudging it.
However, the AI has still a lot to improve. For example, the auto-responders that help you quickly draft and email is not that accurate. But who is?
So all in all, it’s gonna be an amazing year, until next Google I/O, where the company unveils newer features in this service. Till then, let’s use this version to the fullest and become a Ninja Gmail user.
Over to you. What do you think of the new Gmail UI? Which feature did you find useful? Let me know in the comment section below.
Do you know someone who’s struggling to find ways to switch to the new Gmail UI? Share this with them, also share it on your personal network.
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Originally published at www.smarterworld.in on May 17, 2018.